This Notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
Effective Date: April 18, 2026
Last Revised: April 18, 2026
Our Commitment to Your Privacy
Madison Meds and the licensed healthcare providers and pharmacies who deliver care through our platform (collectively, “we,” “us,” or “Madison Meds”) are required by the Health Insurance Portability and Accountability Act (“HIPAA”), as amended by the HITECH Act, and its implementing regulations (45 CFR Parts 160 and 164) to:
- Maintain the privacy and security of your Protected Health Information (“PHI”);
- Provide you with this Notice of our legal duties and privacy practices with respect to your PHI;
- Notify you following a breach of unsecured PHI;
- Abide by the terms of this Notice currently in effect.
We reserve the right to change the terms of this Notice at any time. Changes will apply to all PHI we maintain. The revised Notice will be posted on our website with a new effective date and will be available upon request.
Uses and Disclosures of PHI Without Your Authorization
We may use and disclose your PHI without your written authorization for the following purposes:
Treatment
We use and disclose PHI to provide, coordinate, or manage your healthcare. For example, we share PHI with the licensed provider who evaluates you, the compounding pharmacy that fills your prescription, and shipping carriers that deliver medication.
Payment
We use and disclose PHI to obtain payment for services. For example, we share information with our payment processor and, if applicable, your health savings account (HSA) or flexible spending account (FSA) administrator.
Healthcare Operations
We use and disclose PHI for activities necessary to run our practice, including quality assessment, provider performance evaluation, training, credentialing, compliance auditing, business planning, and customer service.
Required by Law
We will disclose PHI when required by federal, state, or local law.
Public Health, Health Oversight, and Safety
We may disclose PHI for public health activities (for example, reporting adverse drug events to the FDA MedWatch program or reporting disease outbreaks), to health oversight agencies, to avert a serious and imminent threat to health or safety, and to report suspected abuse, neglect, or domestic violence.
Judicial and Administrative Proceedings
We may disclose PHI in response to a court or administrative order, subpoena, discovery request, or other lawful process, subject to applicable legal protections.
Law Enforcement
We may disclose PHI to law enforcement officials for purposes such as identifying or locating a suspect, fugitive, material witness, or missing person; responding to a valid warrant; or reporting certain crimes.
Coroners, Medical Examiners, and Funeral Directors
We may disclose PHI to coroners, medical examiners, and funeral directors as necessary for them to carry out their duties.
Workers’ Compensation
We may disclose PHI as authorized by and to the extent necessary to comply with laws relating to workers’ compensation or similar programs.
Specialized Government Functions
We may disclose PHI relating to military and veterans’ activities, national security and intelligence activities, protective services for the President, and certain correctional and custodial situations, as permitted by law.
Business Associates
We may share PHI with third-party vendors (“business associates”) who perform services on our behalf — for example, technology providers, billing companies, and data analytics partners. These vendors are required by written agreement to safeguard your PHI in accordance with HIPAA.
Uses and Disclosures Requiring Your Written Authorization
Except as described above or otherwise permitted by law, we will not use or disclose your PHI without your written authorization. In particular, the following require your specific, written authorization:
- Marketing communications (other than face-to-face communications or promotional gifts of nominal value);
- Sale of PHI, which we do not do;
- Most uses and disclosures of psychotherapy notes, where applicable;
- Any other use or disclosure not described in this Notice.
You may revoke a written authorization at any time in writing, except to the extent we have already acted in reliance on it.
Your Rights Regarding Your PHI
You have the following rights with respect to PHI we maintain about you:
Right to Inspect and Copy
You have the right to inspect and obtain a copy of your PHI maintained in a designated record set, including in electronic form if we maintain it electronically. We may charge a reasonable, cost-based fee. In limited circumstances, we may deny access; you may have the right to request a review of the denial.
Right to Amend
You have the right to request that we amend PHI you believe is incorrect or incomplete. We may deny the request under certain circumstances. If we deny the request, you have the right to file a written statement of disagreement.
Right to an Accounting of Disclosures
You have the right to request an accounting of certain disclosures we have made of your PHI in the six years prior to the request. The accounting will not include disclosures made for treatment, payment, healthcare operations, or certain other purposes. The first accounting in any 12-month period is free; we may charge a reasonable fee for additional requests.
Right to Request Restrictions
You have the right to request restrictions on our use or disclosure of your PHI for treatment, payment, or healthcare operations, or to family members involved in your care. We are not required to agree to most such requests, except that we must agree to restrict disclosure to a health plan for payment or healthcare operations if you have paid for the service in full out of pocket and the disclosure is not otherwise required by law.
Right to Confidential Communications
You have the right to request that we communicate with you about your PHI by alternative means (for example, by mail rather than email) or at an alternative location. We will accommodate reasonable requests.
Right to Breach Notification
You have the right to be notified following a breach of your unsecured PHI, as required by the HITECH Act and its implementing regulations.
Right to a Paper Copy of This Notice
You have the right to obtain a paper copy of this Notice upon request, even if you have agreed to receive the Notice electronically.
How to Exercise Your Rights
To exercise any of these rights, please submit a written request to our Privacy Officer at the contact information below. We will respond within the timeframes required by law. In certain cases we may require additional information to verify your identity before responding.
Your Right to File a Complaint
If you believe your privacy rights have been violated, you may file a complaint with:
- Madison Meds Privacy Officer — using the contact information below; or
- The U.S. Department of Health and Human Services, Office for Civil Rights (HHS-OCR) by mail to 200 Independence Avenue, S.W., Washington, D.C. 20201, by calling 1-877-696-6775, or by visiting hhs.gov/ocr/complaints.
We will not retaliate against you for filing a complaint, exercising any of the rights described in this Notice, or cooperating in any investigation.
Contact Our Privacy Officer
For questions about this Notice, to request a paper copy, or to exercise any of your rights, please contact:
Madison Meds Privacy Officer
8903 Glades Rd. Ste A8 #4045
Boca Raton, FL 33434
Phone: +1-561-919-9722
Email: ask@madisonmeds.com
Madison Meds
Email: ask@madisonmeds.com